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A board meeting is a key component of the decision-making process for a business. The objective is to ensure that an organization’s governance is carried out in a transparent and efficient way. This means implementing best practices in productivity and strategic decision-making.

One of the first actions to take during a board meeting is to establish the structure of the board itself as well as the committees and governance guidelines. This establishes a solid base for the future and allows the board members to make the most effective decisions from the start.

Another vital aspect of the board meeting is reviewing performance metrics like sales, marketing traffic and market share to determine if goals are being met or missed. Board members are also able to brainstorm solutions to roadblocks.

The distraction of new topics for discussion can eat up the time for the board meeting and divert attention from the important agenda items. This can be avoided by creating a “parking area” at the end of the agenda, where any unrelated topics can be put aside to be discussed at a later time.

To avoid boring board meetings, some organizations start the meeting by sharing a story of success. This is a fantastic method to focus the attendees and energizing participation levels. Other methods include opening the meeting with a brief poll or by recognizing the achievements of a colleague prior to starting the discussion. The best video conference software will keep meetings on track. With the right software, moderators can mute and unmute remote cameras as well as microphones, cut participants off of the conference, assign speakers, etc.